AUSTIN WEDDING VENUES AT TRAVAASA AUSTIN

Travaasa Austin's unique Hill Country location provides a stunning backdrop to any ceremony. A variety of facilities assures flexibility in planning, so the memory of your nuptials won't soon be forgotten.

Contact a member of our team to learn about packages and availability.

SOLIDAGO GARDENS

INCLUDES THE FOLLOWING:

  • Availability for up to 75 guests for ceremony and/or reception at Solidago Gardens, including setup*
  • One-hour rehearsal time
  • Use of Travaasa banquet tables, including 60” round tables, white resin folding chairs, 6’ banquet tables and standing cocktail tables (up to 4)
  • Use of The Parlor as changing or prep area on event day
  • Use of Travaasa wedding décor including:
    • Two candelabras with electric pillar candles
    • Fabric swag for use over Solidago doors to frame ceremony
    • Two framed event signs on easels
    • Microphone with portable PA
    • House table centerpieces
    • Choice of linen color
  • Cake cutting by Travaasa event staff
  • Champagne toast for all guests
  • Self-parking in Travaasa event parking lot
  • Spa discount at 10% for guests
  • *Does not include setup of outside vendor décor or equipment

OTHER REQUIREMENTS

  • The Wedding Couple is required to hire an outside wedding coordinator/planner.
  • A minimum of 8 rooms each night or 15 cumulative room nights is required.
  • No children under the age of 16 allowed
  • Event Fee is subject to 22% service and 8.25% sales tax.
  • $2,000 Event Fee and a $4,000 Food & Beverage Minimum

THE FARM

INCLUDES THE FOLLOWING:

  • Availability for up to 150 guests for ceremony and/or reception at The Grove at The Farm, including setup*
  • One-hour rehearsal time
  • Use of Travaasa banquet tables including 60” round tables, white resin folding chairs, 6’ banquet tables and standing cocktail tables (up to 4)
  • Use of event platform under live oak tree and hanging lights
  • Use of The Parlor as changing or prep area on event day
  • Use of Travaasa wedding décor including:
    • Two candelabras with electric pillar candles
    • Fabric swag
    • Two framed event signs on easels
    • Microphone with portable PA
    • House table centerpieces
    • Choice of linen color
  • Cake cutting by Travaasa event staff
  • Champagne toast for all guests
  • Self-parking in Travaasa event parking lot
  • Travaasa event shuttle to transport guests from parking lot to the event venue
  • Spa discount at 10% for guests
  • *Does not include setup of outside vendor décor or equipment

OTHER REQUIREMENTS:

  • The Wedding Couple is required to hire an outside wedding coordinator/planner.
  • A minimum of 8 rooms each night or 15 cumulative room nights is required.
  • Children are permitted at The Farm. Children are not allowed on resort property.
  • Event Fee is subject to 22% service and 8.25% sales tax.
  • $3,250 Event Fee and a $6,000 Food & Beverage Minimum

TRAVAASA STABLES

INCLUDES THE FOLLOWING

  • Availability for up to 75 guests for ceremony and/or reception at the Travaasa stables including setup*
  • One-hour rehearsal time
  • Use of Travaasa banquet tables including 60” round tables, white resin folding chairs, 6’ banquet tables and standing cocktail tables
  • Use of The Parlor as changing or prep area on event day
  • Use of Travaasa wedding décor including:
    • Two candelabras with electric pillar candles
    • Fabric swag
    • Two framed event signs on easels
    • Microphone with portable PA
    • House table centerpieces
    • Choice of linen color
  • Cake cutting by Travaasa event staff
  • Champagne toast for all guests
  • Self-parking in Travaasa event parking lot
  • Travaasa event shuttle to transport guests from parking lot to the event venue
  • Spa discount at 10% for guests
  • *Does not include setup of outside vendor décor or equipment

OTHER REQUIREMENTS

  • The Wedding Couple is required to hire an outside wedding coordinator/planner.
  • A minimum of 8 rooms each night or 15 cumulative room nights is required.
  • Children are permitted at The Stables. Children are not allowed on resort property.
  • Event fee is subject to 22% service and 8.25% sales tax.
  • $2,750 Event Fee and a $6,000 Food & Beverage Minimum

RESORT BUYOUT

INCLUDES THE FOLLOWING:

  • Exclusive use of the Travaasa facilities during buyout**
  • Availability for up to 150 guests for ceremony and/or reception at choice of venue based on existing capacity (includes cost for setup fees*)
  • One-hour rehearsal time
  • Use of Travaasa banquet tables including 60” round tables, white resin folding chairs (up to 150), 6’ banquet tables and standing cocktail tables (up to 4)
  • Use of The Parlor as changing or prep area during buyout
  • Use of Travaasa wedding décor including:
    • Two candelabras with electric pillar candles
    • Fabric swag
    • Two framed event signs on easels
    • Microphone with portable PA
    • House table centerpieces
    • Choice of linen color
  • Cake cutting by Travaasa event staff
  • Champagne toast for all guests
  • One complimentary couples massage
  • *Does not include setup of outside vendor décor or equipment

    **Buyout begins at 3 p.m. on the day of the arrival and ends at 12 p.m. the day of check out.

OTHER REQUIREMENTS:

  • The Wedding Couple is required to hire an outside wedding coordinator/planner.
  • Guests room block requirement of 70 guest rooms for a two-night minimum.
  • Allowance for children during buyout dates/times
  • A Food & Beverage minimum guarantee
  • A Spa minimum guarantee
  • $2,750 Event Fee. Event fee is subject to 22% service and 8.25% sales tax.
  • There is a reset fee for the following locations: Infinity Pool, Jeans Kitchen and Mesquite Patio.

GENERAL POLICIES FOR WEDDING CEREMONIES AND RECEPTIONS

THE CLIENT GUIDELINES

  • To confirm accommodations, a group deposit and a signed contract are required.
  • The Client is required to hire an outside wedding coordinator/planner.
  • Additional discounts/special offers may not be used in conjunction with The Client’s group rates.
  • No outside food or beverage is allowed. Non-alcoholic or alcoholic beverages may not be brought onto the hotel property or any hospitality suite by The Wedding Couple or guests, with the exception of the wedding cake(s).
  • A complete list of all outside vendors must be provided to the hotel via the Wedding Questionnaire Form a minimum of three (3) weeks prior to the event date.

WEDDING EVENT AND FUNCTION SPACE POLICIES

  • All food and beverage served at The Hotel must be purchased from The Hotel with the exception of the wedding cake and/or groom’s cake.
  • Private dinners setup outside of Jean’s Kitchen are subject to site and/or set-up fees.
  • There are additional fees if The Client requests a set-up that is different than the pre-existing layout in the following areas of the hotel: The Parlor at $200; Jean’s Kitchen at $1000; Mesquite Patio at $750; The Pool at $750 (conditions apply for pool functions)
  • Existing furnishings on the property cannot be moved for use in other areas or events on property.
  • Event Changes less than 72 hours prior to event are subject to a $250 labor fee.
  • All printed menus are subject to change without notice prior to confirmation of Banquet Event Order (BEO).
  • Should there be an increase or decrease in the Room Night Commitment and/or Attendee numbers, the hotel reserves the right to adjust the Function space in direct proportion to the guaranteed number(s).
  • Menu’s must be agreed to and submitted ten (10) business days (Monday-Friday by noon) prior to event. Menus, menu changes and/or additions submitted within five days of the event are subject to a 10% surcharge per addition based on the advertised price. If a signed copy of the function’s menu is not received as stated, The Client agrees to the specified menu selected for The Client.
  • Deliveries to individual guest rooms called a “room drop” require a fee of $3 per room.
  • Any shipments larger than 5 boxes (or 200 pounds) will be charge $7 per box, Client/Vendor is solely responsible for expenses related to contracting a third party drayage provider for delivery of pallets or crates that cannot be reasonably transported with a hand truck. The Hotel will exercise all customary and reasonable care of receivable goods, but shall not be liable for any loss or damage to such items.
  • Any additional power needs beyond the existing infrastructure are requested 30 days in advance for approval and pricing will be provided based on need. Final specifications must be arranged two weeks prior.
  • A guaranteed number of attendees are required 72 hours or three business days prior to the date of The Client function. If a guarantee is not received as stated, the number specified on the contract or addendum will act as your guarantee. In the event that reductions occur, within the 72-hour deadline, The Client agrees to pay for the guaranteed amount of attendees. An Increase in the guarantee of up to 5% may be accepted after the final guarantee number is given, however, additional charges may apply. The Culinary Department will make every attempt to provide the identical menu based on availability of product.

WEDDING VENDOR SERVICES POLICIES

  • A complete list of all outside vendors must be provided to the hotel via the Wedding Questionnaire Form a minimum of three (3) weeks prior to the event date.
  • The Hotel does not handle setup of outside décor or vendor products.
  • Vendors contracted to perform services at Travaasa are required to provide proof of liability insurance in the amount of $1,000,000. A copy of the policy along with a signed Travaasa Vendor Contract should be provided at minimum 14 days in advance of the event. It is the responsibility of The Client and/or their representative to procure the documentation. Service providers from Travaasa’s Approved Vendor List have already been pre-screened and are not required to provide the noted documentation.
  • Décor should be setup the same day as the event. Décor requiring additional set time (i.e. tenting etc.) should be disclosed at least 2–3 months in advance of the event date and is subject to availability and additional charges based on requirements.
  • All rental/décor pick-ups must be made the night of the event unless alternative arrangements have been made in advance and approved by The Hotel. There is a $500 equipment handling fee per day for items not picked up as noted or if alternative date/time is not provided and/or approved in advance.
  • Décor may not be stapled, tacked, nailed or glued to any surface, structure or natural element (tree’s etc.).
  • Confetti and glitter are prohibited from use in any indoor or outdoor venue. The Client will be charged a $300 fee for violating any of the above actions.

FREQUENTLY ASKED QUESTIONS



TRAVAASA WEDDING COMMITMENT

Is a contract required to have a wedding at Travaasa?

  • All weddings require a contract. The contract is between Travaasa and the Responsible Party

What is the guest room requirement to have my wedding at Travaasa?

  • Travaasa Events: In order to book a wedding and secure event space at Travaasa a minimum of 8 rooms each night or 15 cumulative room nights is required as part of your contract. Please keep in mind that Travaasa does not allow minors under the age of 16 on the grounds.
  • Property Buyout: An exclusive buyout of the property allows you and your guests’ exclusive use of the grounds. Site fees are still applicable. A buyout requires a signed contract for all 70-guest rooms with a two night minimum stay (must include the night of the event). Children are permitted during the hours of the buyout; beginning at 3 p.m. on the arrival date and ending at 12 p.m. on departure day. Minors are not allowed on property outside of those time periods. Buyouts also require a Food & Beverage Minimum Revenue and a Spa Minimum Revenue.
  • Farm Events: Weddings booked at the Travaasa Farm do not require guests rooms and minors are allowed at the Farm with appropriate adult supervision.

CEREMONY/ RECEPTION

Is there an on-site wedding coordinator?

  • As the selected venue for your wedding ceremony and/or reception Travaasa will provide expert assistance with food and beverage service and set up of all included items in the Travaasa Event Fee. Your event will be assigned a Venue Coordinator who will provide a detailed questionnaire to assist in your menu selections, set up requirements, proposed timeline, and vendor requirements. The Venue Coordinator will assist in ensuring that you have met all of your contractual obligations to the hotel and offer suggestions on how best to utilize the venue.
  • Travaasa requires that you work with a professional wedding planner to assist in planning your ceremony & reception, facilitation of the ceremony rehearsal, finding outside vendors for needs beyond the inclusions of the hotel, and to orchestrate coordination the day of your ceremony and reception.

What happens if it rains?

  • A rain back-up plan should be decided upon during the booking phase of the wedding. Due to the make-up of the facility, not all venues within the property offer a rain backup at your selected site (i.e. The Farm). Any additional costs including tenting, outdoor flooring, umbrellas, heaters, etc. are at the discretion of The Wedding Couple and will incur additional costs. Travaasa requires a weather call a minumum of 6 hours prior to event start.

Will I be allowed to have a ceremony rehearsal?

  • Yes! A date and time for your wedding rehearsal will be scheduled and typically takes place the day before the event.

When can I have access to start setting up my décor?

  • Décor should be set-up the day of your event. A specific timeline of vendor arrivals should be submitted with your wedding planning questionnaire. Décor requiring additional set time (i.e. tenting- etc.) should be disclosed at least 2–3 months prior to your event date and is subject to availability and additional charges based on requirements.
  • Please note that Travaasa does not handle set up of outside decor. All pick-ups must be made the night of the event unless alternative arrangements have been made in advance and approved by Travaasa. There is a $500 equipment handling fee per day for items not picked up as noted or if alternative date/time is not provided and/or approved in advance.

Are their any restrictions as to how I can decorate?

  • You cannot staple, tack, nail or glue anything to any surface, structure or natural element (tree’s etc.). Please no confetti or glitter.

Are there restrictions on what can be used during our getaway toss?

  • Birdseed and rose petals are acceptable. Confetti, faux petals, rice, sparklers, or poppers are not permitted. Use of these or any other non-biodegradable materials will result in a $500 cleanup fee.

Where can we take photos?

  • Photos can be taken at Solidago Gardens, The Farm, and The Travaasa Stables by pre-arranging a date and time with your Venue Coordinator. Photos at the pool may also be coordinated in the early morning hours before pool use begins.

What are the noise level restrictions?

  • Local noise ordinances require that outdoor music end no later 11 p.m.

What type of set-up is included in the Event Fee?

  • Event Fees include set up of banquet tables with linens (traditional rounds, cocktail tables and 6-foot rectangle tables). The fees do not include additional furniture requests or the reset fee for the following locations: the pool, Jean’s Kitchen, Mesquite Patio or Parlor. Additional fees will apply based on the requirements of the reset.

Do you have a dance floor?

  • A number of Travaasa wedding sites have surfaces suitable for dancing however Travaasa does not provide a wooden dance floor. Considerations should be made when booking the site, as dance floor rentals are an additional cost to The Wedding Couple.

What are your insurance policies?

  • Any vendor contracted to perform services at Travaasa is required to provide proof of liability insurance in the amount of $1,000,000. A copy of the policy along with a signed Travaasa Vendor Contract should be provided at minimum 14 days in advance of the event. It is the responsibility of The Wedding Couple and/or their representative to procure the documentation. Service providers from Travaasa’s Approved Vendor List have already been pre-screened and are not required to provide the noted documentation.

Am I required to use Travaasa’s recommended vendors?

  • No, you are not required to use Travaasa’s recommended vendors however any vendor contracted to provide services at Travaasa must provide proof of liability insurance in the amount of $1,000,000. A copy of the policy along with a signed Travaasa Vendor Contract should be provided at minimum 14 days in advance of the event. It is the responsibility of The Wedding Couple and/or their representative to procure the documentation.

Is the venue wheelchair accessible?

  • Travaasa meets all ADA requirements however consideration should be made when deciding on a location, as not all areas of the property are accessible.

PARKING

Where will my guests park?

  • Travaasa event parking is located approximately .6 miles from the entrance gate on FM 2769 (at the top of the hill past the guest parking). The hotel will provide directional signage. A shuttle will be provided for events at the Travaasa Farm or The Travaasa Stables that will pick up at the Event Parking location.

Are there parking/valet charges?

  • Travaasa offers complimentary self-parking for events and can provide valet services for a fee. Valet charges can be billed to the individuals or it can be billed to the event’s master account.

GENERAL FOOD and BEVERAGE

What is a Food and Beverage Minimum?

  • A Food and Beverage Minimum represents a minimum expenditure required for a specified reserved space. This minimum can be met through the purchase of food/menu items, liquor, beer, wine, and non-alcoholic beverages. The minimum does not include applicable tax or service charges nor does it represent the actual cost of your event. Actual costs are determined by your selection and/or consumption of all services for your event.

Is outside catering allowed?

  • As a full service event facility, outside catering is not permitted. All food & beverage consumed in event space must be purchased through the hotel. The only exceptions to this rule are the wedding cakes.

Can I bring in my own wedding cake or desserts?

  • Yes! You are welcome to bring in your own wedding cake. However, please note that Travaasa cannot store wedding cakes and all deliveries must be made the day of the event. Travaasa recommends cake deliveries happen 2–3 hours prior to start of reception. Cakes should be delivered and assembled at final display location by cake vendor. We recommend cakes displayed in outdoor venues feature fondant icing in order to maintain integrity of cakes.

How can I figure out an average per person cost for my reception?

  • The cost per person will be determined by the actual selections for your particular event. Until selections have been determined an average cannot be obtained.

Can you cater to dietary restrictions, such as vegan, gluten free, vegetarian, etc.?

  • Yes! Travaasa focuses on healthy Farm-to-Fork dining. Our Executive Chef has created a number of options that can accommodate special dietary needs. Please discuss with your Venue Coordinator any details of dietary needs so that advance arrangements can be made to accommodate your guests.

Will there be a tasting before the event date?

  • Yes! As part of our Travaasa Wedding Events a tasting will be offered once your contract has been signed and menu options selected. We recommend scheduling your tasting 2–3 months prior to your wedding reception.

Do you charge a corkage fee?

  • Travaasa does not allow outside wine to be served in our event spaces. However, if the Wedding Couple have a special bottle that Travaasa is unable to obtain, we will allow a maximum of (3) bottles to be brought in with a $25 corkage fee per bottle.

Why are my menu and bar prices so much higher than if I work directly with a caterer or buy my own alcohol?

  • As a full service event facility we try to offer the simplest pricing structure possible. In doing so we provide pricing for food and beverages that are inclusive of the equipment necessary to deliver those services. For example, Travaasa will not charge a separate rental fee for tables, chairs, china, silver, or glassware required to deliver your menu (a caterer will offer pricing for just food with additional rental prices noted for the equipment.)

Am I required to tip on top of the service charge? Why are service charges taxed?

  • Additional gratuity is not required above the contracted 22% service charge. In the state of Texas, contracted service fees are different than optional “tips” or gratuities and are therefore subject to taxation.

SPA

Is there a requirement to have spa services?

  • Buyouts require a Spa Revenue Minimum, which is determined by the time of year and day of the week. Spa Revenue Minimum’s can be met by booking appointments. Should the actualized spa revenue fall below the Minimum the Responsible Party will be responsible for the difference.
  • Non-buyout’s are not required to book spa treatments at the spa. Keep in mind that the Travaasa Austin Spa is open to the public and takes appointments from 9 a.m. to 7 p.m. daily. The spa is also located at the pool deck and the pool must be made available to spa day guests. In order to use the pool exclusively it is required to buyout the spa during the time you wish to use the space.

Do services acquired by my guests count towards the minimum requirement?

  • Spa services acquired by guests can be applied towards any contracted spa minimum as long as the services are rendered during the contracted event period. Spa revenue cannot be applied towards other commitments such as food & beverage minimums or room rental commitments.

What happens if someone cancels or no-shows for their spa appointment?

  • If a guest cancels no-shows their spa appointment, the charges for the spa appointment will be charged to the Responsible Party unless the individual provided a form of payment at the time of booking the appointment. Travaasa can advise guests of the cancellation policy at the time of booking their appointments and obtain a form of payment if guests call in to make their own reservations.

 

As seen of TripAdvisor